Hundreds of units. One queue. No spreadsheets.
For the association's own manager and office. Inspections come in from the field, repairs prove themselves, deadlines carry their citations, and the front desk knows who is at the gate — one system, one place to look.
Five spreadsheets, three vendors' PDFs, and a shoebox
If this is your Tuesday, it isn't a you problem — it's a tooling problem.
Proof of repair lives in your inbox
An owner emails a plumber's invoice. Another texts a photo. A third swears they sent it. Six months later, nobody can say which units actually fixed what.
Vendor paperwork is a binder
Insurance certificates expire quietly. The roofer's documents lapsed in March; the desk waved the crew through in May, because the binder was in the office.
Deadlines live on a wall calendar
Statutory dates tracked in someone's head or a sticky note — and when that person is on vacation, so is the calendar.
The queue runs itself
An inspection finding that never becomes a tracked repair is the most expensive paperwork in the building. Inspections are submitted from the field and failed items become repair items on their own. Owners upload proof from their phones; you approve or reject from one queue, with the reason attached. When the last item is approved, the unit advances to Compliant by itself — there is nothing to mark by hand.
- One repair queue across every building you manage
- Rejections reopen the item with your reason — owners resubmit, you don't chase
- Work orders, owner requests, and scheduled maintenance in the same system
- Every action stamped to who did it, when — the record writes itself
The office sees everything — including the gate
The dashboard is the whole operation on one screen: what needs attention, open work orders, equipment condition, and where every deadline stands.
- Statutory deadlines render with the formula and citation behind each date, and completing one asks for the evidence
- Vendor licenses and insurance certificates are tracked by expiration — a vendor without current documents on file can't be assigned work until you say so
- The front desk runs its own reception view: contractors check in against the vendor registry, and a crew without current documents on file is turned away — with the refusal logged. An entry log for documented contractors, not a guest book
- The same confirmed fact reaches the reserve schedule, the notice and the board report without being retyped into any of them
- Leak sensors across owner units roll up to one triage queue — sensor health, live events, and the saves you confirmed. (Monitoring and triage only — HelmHOA is not a life-safety alarm system)
This is an informational indicator of the records and evidence tracked in HelmHOA. It is not a legal determination of compliance and does not guarantee that your association meets any statutory requirement.
This date is calculated from information you entered, using the timeline published in the cited statute. It is an informational estimate, not a legal determination or a guarantee of compliance. Confirm every deadline with your attorney or licensed CAM. The formula and citation are shown so you and your advisors can check the calculation.
The modules that matter to management
All part of one per-unit price — nothing here is sold separately except LeakCheck leak monitoring, the one add-on.
UnitCheck
IncludedMobile unit inspections, repair-proof workflow, equipment lifecycle.
WorkCheck
IncludedWork-order queue, owner requests, building equipment & scheduled maintenance.
Fla. Stat. § 718.111(5)
VendorCheck
IncludedVendor directory with license & COI expiration gates.
Fla. Stat. § 718.3026 Fla. Stat. ch. 489 / § 455.228 Fla. Stat. ch. 440 (§ 440.10)
DateCheck
IncludedEvery Florida statutory deadline, pre-loaded, with citations & evidence.
Fla. Stat. § 718.112 et al.
RecordCheck
IncludedThe "Website Law" portal — statutory document library with completeness meter.
Fla. Stat. § 718.111(12)(g)
GateCheck
IncludedCredential-gated contractor entry — nobody works on the property without current documents on file.
Fla. Stat. ch. 489 / § 455.228 Fla. Stat. ch. 440 (§ 440.10)
LeakCheck
Add-onReal-time leak-sensor monitoring across every unit — triage, saves counter, work-order kickoff.
Projects
IncludedOne board of the association’s open projects — stages, bids side by side, and a uses-and-sources money plan.
Budget
IncludedThe adopted budget as line items, matched year to year by account code — with actuals beside each line and the history behind it.
Legal
IncludedTrack the association’s legal matters — with a privileged area open only to the people on each matter’s access list.
“We already have a CAM system.”
Keep it. Management-company platforms start at the ledger — accounting, assessments, AP. HelmHOA starts in the mechanical closet: the inspection that found the seized valve, the proof it was replaced, the vendor's insurance on file, the deadline with its citation. That operations-and-evidence layer is what those systems don't reach, and it doesn't ask you to migrate your books to get it.
HelmHOA is built for associations that run themselves — an on-site manager and office, or a board doing the job directly. If a records request, an engineer, or next year's board asks “what happened with unit 204?”, the answer is a report, not an archaeology project.