Every record, every deadline, every repair — in a system your next board inherits.
Boards turn over. Managers change. HelmHOA is the operations and compliance platform where your association's knowledge stays put — and where every owner can see their own unit's story without calling the office.
For privately-owned Florida associations with on-site management, or board-managed.
Inspected this season. Nothing waiting on the owner.
Water-heater shut-off valve failed. The owner sees exactly this, and uploads proof from their phone.
The owner sent a photo of the new valve. Management approves it and the unit turns green on its own.
Scheduled in the next cycle. The owner already knows the date.
- Compliant
- Action required
- Under review
- Not yet inspected
Board members are owners first.
This is the part they'll use every week.
Know where your unit stands. Prove you fixed it. Find the budget without calling the office. Every owner in the building gets these screens on their phone, with nothing to learn.
One thing was found at your last inspection. You'll need to fix it and send a photo.
A photo of the new valve, or the invoice, is all the office needs.
Only you can see this — unless you turn on sharing.
Run the association from one place
Four things an association has to get right, and HelmHOA is where all four happen. A fact is entered once, and it stays where the next person will look for it.
One list, not nine tabs
Everything waiting on management lands in a single queue, ranked by consequence. The day starts with a list instead of a hunt through email.
The building keeps its own schedule
Common-area equipment carries its service intervals and raises the work order when it comes due. Where owners run leak sensors, wet readings arrive in a triage queue instead of a phone call at 2am.
The record builds itself as you work
Statutory deadlines are computed from facts your association confirms, each shown with its formula and the statute behind it. A records request is a search, not a scramble.
Owners and the board see the same truth
Owners get their unit's status, their documents, their repair checklist and their own home manual; the board gets the evidence behind every number.
Every deadline shows its work
DateCheck computes each date from facts your association confirms, not from a spreadsheet nobody can source. Every deadline renders with the formula that produced it and the statute citation behind it, so a board can demonstrate how it arrived at a date rather than simply asserting it.
- The computed date, from your association's confirmed facts
- The formula, shown beside the date
- The statute citation, linked to the law hub
- Evidence sign-off recorded when the obligation is met
This date is calculated from information you entered, using the timeline published in the cited statute. It is an informational estimate, not a legal determination or a guarantee of compliance. Confirm every deadline with your attorney or licensed CAM. The formula and citation are shown so you and your advisors can check the calculation.
Educational information only — not legal advice. This summarizes Florida law as of the date shown and may be out of date. It is not legal advice and does not create an attorney–client relationship. For advice about your association, consult a licensed Florida attorney or a licensed Community Association Manager.
About the unit status colors on the building above. This is an informational indicator of the records and evidence tracked in HelmHOA. It is not a legal determination of compliance and does not guarantee that your association meets any statutory requirement.
Every role gets its own view
One login per person, one system per association, and a purpose-built experience for each seat at the table. Owners, board members and inspectors never pay to log in.
Unit Owners
Know where your unit stands, work your repair checklist, keep your own home manual, and prove the fix happened — from any device.
Board Members
Documented diligence that survives board turnover. The next board inherits a system, not a filing cabinet.
Building Management
Hundreds of units, one queue — inspections, repairs, vendors, and deadlines in a single dashboard.
Inspectors & Vendors
Submit findings once, from the field — for every association you serve, on one login.
Maintenance Staff
Work the queue, not the clipboard — a phone-first shell built for the people doing the job.
See HelmHOA with your own building in it
A free 30-day trial of the full platform, set up for you by a HelmHOA specialist — no credit card, no self-serve maze.