One system per association. One login per person.
HelmHOA is not a bundle of apps — it is one platform where every role works the same shared record. Here is how it is put together.
Six role experiences on one shared record
Everyone sees the same truth, scoped to their job. Nobody emails a spreadsheet to anybody.
Management & admins
The full dashboard: inspections, the repair queue, vendors, deadlines, reports, and user management — scoped to their buildings.
Board members
Building-wide visibility with the evidence attached — compliance posture, meeting support, and documented diligence.
Unit owners
Their unit's status, their repair checklist, proof uploads, equipment details, the association's posted records — and their own private home manual, which no other role can open unless the owner shares it.
Inspectors & vendors
A field app for conducting inspections — and outside contractors who serve several associations switch between them on one login.
Maintenance staff
A phone-first shell for the work queue, building equipment, and scheduled maintenance, with tiered lead/supervisor/tech access.
Front desk / reception
A gate and reception view for contractor check-in — credential status at a glance, with no access to anything else.
Modules are switched on per association
Nineteen modules share the platform. Each association runs the set its tier includes — and a surface you don't run simply isn't there, for anyone.
Every tier, every compliance module
The whole compliance shelf — records, deadlines, certifications, milestones, meetings, reserves, filings — is included in every tier. Nothing statutory sits behind an upsell.
Two operational step-ups
WorkCheck (work orders and scheduled maintenance) and LeakCheck (sensor monitoring) are the only step-ups — operational choices, never compliance ones. Nothing is sold separately.
Multi-tenant by construction
Every association is its own isolated tenant. Related associations can sit under one organization for cross-property reporting — without sharing each other's data.
The work happens in a mechanical closet, not at a desk
HelmHOA holds the field to the same standard as the office. The phone in a mechanical closet is a first-class surface here, not a cut-down version of the desktop.
Phone-first forms
Inspection and maintenance forms are built for one-handed use on a phone, with photos captured straight from the camera into the record.
Installs like an app
HelmHOA installs to the home screen as a progressive web app on iPhone, Android, and desktop. A native iPhone app is in progress toward the App Store In progress
Keeps working off the grid
Field shells tolerate the dead zones real buildings have — work continues and syncs when connectivity returns.
Every status is backed by an artifact
A unit isn't “compliant” because someone said so. It's compliant because every repair item carries approved proof — and the trail shows who approved it, when.
Proof, per item
Repairs are itemized. Each item carries its own submitted evidence and its own approval or rejection — with the reason preserved.
An audit trail that remembers
Administrative actions land in an audit log, activity is recorded as it happens, and evidence stays attached where the decision was made.
Statuses the system enforces
Status transitions run through the platform's rules, not through habit. An owner can submit proof; only management's approval moves a unit forward.
The statutes are data here, not decoration
Generic property software bolts Florida on. In HelmHOA, statutory obligations are first-class records — computed, cited, and evidence-signed.
Deadlines with their citations
Statutory deadlines are computed from facts your association confirms, and every date renders with its formula and its statute citation, so your advisors can check the calculation — and the board can show how a date was reached rather than assert it.
Built around the actual obligations
Milestone inspections, structural integrity reserve studies, records requests, board certification, hurricane protection specifications — each has a module shaped around the statute, with the citation on the page.
An educational law hub
Plain-language summaries of the governing statutes, citation-grounded and linked to the official text, free for anyone at the law hub.
This date is calculated from information you entered, using the timeline published in the cited statute. It is an informational estimate, not a legal determination or a guarantee of compliance. Confirm every deadline with your attorney or licensed CAM. The formula and citation are shown so you and your advisors can check the calculation.
Educational information only — not legal advice. This summarizes Florida law as of the date shown and may be out of date. It is not legal advice and does not create an attorney–client relationship. For advice about your association, consult a licensed Florida attorney or a licensed Community Association Manager.
The central source of truth for your HOA
The modules share one data spine — a fact entered once travels everywhere it matters. That story has its own page.