DateCheck
A pre-loaded library of Florida statutory obligations, instantiated per building from facts an administrator confirms — not from a spreadsheet nobody can source. Every deadline renders with its formula, its citation and its review date, so a board can show how it arrived at a date rather than simply asserting it; evidence is signed off in place; and a daily digest escalates what is coming due.
Available Every tier
What DateCheck does
A pre-loaded deadline library
Versioned rules covering the annual Division fee, annual filings, financial-report timelines, budget adoption, insurance appraisal, elevator and fire dates and more — each rule carrying its citation, its formula and the date it was last reviewed.
Admin-confirmed facts, with provenance
Deadlines are computed only from facts a person confirmed — fiscal year end, certificate-of-occupancy year, jurisdiction. A rule whose fact is missing produces no date: nothing is invented.
Evidence sign-off
Completing a deadline attaches its evidence and freezes the record. Marking one not-applicable is an explicit, logged decision — not a silent disappearance.
An escalating daily digest
A scheduled digest emails what is due at 90, 60, 30 and 7 days and overdue, grouped by building, without double-sending.
The whole platform on one calendar
Every sibling module’s dated obligations overlay this calendar read-only — vendor insurance expirations, certification clocks, milestone and reserve-study clocks, election ladders, records deadlines, hurricane season. Sign-off always happens in the owning module.
How it works
- Confirm the building’s facts once — guided, with provenance recorded on each answer.
- The library instantiates the deadlines that apply, each with formula, citation and review date visible.
- Work the calendar: attach evidence, sign off, or mark not-applicable with a logged reason.
- The daily digest escalates what is approaching — and the overlay shows every other module’s dates beside the statutory ones.
Connects to the rest of HelmHOA
HelmHOA modules share one data spine — nothing below is an export or a re-key. With DateCheck enabled:
- VendorCheck — credential expirations appear as overlay items.
- BoardCheck — certification and license clocks overlay the calendar.
- MilestoneCheck — milestone clocks publish read-only to the calendar.
- FileCheck — the Division fee and annual-forms dates live here; FileCheck links to them.
What Florida law says
Each library rule carries its Florida citation — Fla. Stat. § 718.112 and related provisions — together with the formula used and the date the rule was last reviewed, so the basis of every date is inspectable on the page where it renders.
Statutory references last reviewed 2026-07-10. Educational guides with full citations live in the Florida Law Hub.
Educational information only — not legal advice. This summarizes Florida law as of the date shown and may be out of date. It is not legal advice and does not create an attorney–client relationship. For advice about your association, consult a licensed Florida attorney or a licensed Community Association Manager.
Every date DateCheck computes carries this notice in the product:
This date is calculated from information you entered, using the timeline published in the cited statute. It is an informational estimate, not a legal determination or a guarantee of compliance. Confirm every deadline with your attorney or licensed CAM. The formula and citation are shown so you and your advisors can check the calculation.
Pricing
DateCheck is included in every HelmHOA tier. One flat price per association covers it — nothing is sold separately, and there are no per-seat fees.
Every free 30-day trial is full-package — you can try DateCheck with your own building’s data before any decision.
Good to know
- A deadline that depends on an unconfirmed fact simply does not appear — no date without a confirmed fact. The setup pass matters.
- The calendar is an informational indicator. Sign-off is always a person’s decision, in the module that owns the obligation.