Every module, one price per unit.
HelmHOA is the complete platform for privately-owned Florida associations that run themselves. Every module — compliance, records, maintenance, governance and the building’s physical record — is $100 per unit per year. Leak monitoring is the one add-on.
How pricing works
One price per unit
$100 per unit per year for every module, with a 50-unit minimum and no maximum. A 75-unit association pays $7,500 a year.
Every module included
Nothing is held back and nothing is sold separately — every module, from inspections and records to budgets, projects and legal matters, is in every subscription.
Unlimited accounts, every role
Owners, board members, inspectors, and maintenance staff never pay to log in. No per-seat fees, ever.
The HelmHOA subscription
Every module in the catalog — compliance, records, maintenance, governance and the building’s physical record — for one association, at one price per unit.
50-unit minimum — from $5,000/yr. No maximum. Unlimited accounts for every role.
Get Your Free Guest PassOperations
- UnitCheck
- ServiceCheck
- WorkCheck
- Projects
- VendorCheck
- Building Twin 3D
- GateCheck
- CleanCheck
Compliance
- RecordCheck
- DateCheck
- BoardCheck
- MilestoneCheck
- FileCheck
- VoteCheck
- ReserveCheck
- Budget
- InsureCheck
Community
- SaleCheck
- RuleCheck
- Legal
- StormCheck
Integrations
- Connect Relaunching
Real-time leak-sensor monitoring across every unit — triage, saves counter, work-order kickoff. Adding it brings your subscription to $160 per unit per year — from $8,000/yr at the 50-unit minimum.
Hardware is not included. LeakCheck works with leak sensors owned and connected by your unit owners (SmartThings-compatible). The add-on buys the monitoring, triage and reporting platform — not devices, installation, or a guarantee that owners enroll.
Your annual price
| Units | Every module | With LeakCheck |
|---|---|---|
| 30 (billed as 50) | $5,000/yr | $8,000/yr |
| 75 | $7,500/yr | $12,000/yr |
| 150 | $15,000/yr | $24,000/yr |
Every module, in every subscription
One price covers all of it. Each card links to what the module does.
🔩 The Physical Layer — Inspections and Maintenance
UnitCheck
Mobile unit inspections, repair-proof workflow, equipment lifecycle.
ServiceCheck
Owner-paid staff services — menu, quotes, seasonal close-ups, payment tracking.
WorkCheck
Work-order queue, owner requests, building equipment & scheduled maintenance.
Projects
One board of the association’s open projects — stages, bids side by side, and a uses-and-sources money plan.
VendorCheck
Vendor directory with license & COI expiration gates.
Building Twin 3D
Explorable 3D building model — every unit colored by live compliance status.
GateCheck
Credential-gated contractor entry — nobody works on the property without current documents on file.
CleanCheck
The association’s own cleaning crew — protocols, schedules and a record of every round.
🛡️ The Compliance Layer
RecordCheck
The "Website Law" portal — statutory document library with completeness meter. Owner records requests are typed, researched, produced and answered on the statute’s working-day clock.
DateCheck
Every Florida statutory deadline, pre-loaded, with citations & evidence.
BoardCheck
Director certification & CE tracking. Suspension-risk alerts. Staff license roster (CAM & other credentials).
MilestoneCheck
180/365-day milestone clocks, phases, owner-distribution evidence.
FileCheck
Mirrors your DBPR account fields; nags when a filing goes stale.
VoteCheck
Back-computed election ladder, notices, e-voting consent registry.
ReserveCheck
SIRS ingestion → reserve schedule, bridged to live inspection findings.
Budget
The adopted budget as line items, matched year to year by account code — with actuals beside each line and the history behind it.
InsureCheck
What the association’s policies say and when they lapse — limits, deductibles, the appraisal chain and the fidelity bond.
🏘️ Transactions & Community
SaleCheck
Statutory disclosure packages & time-limited buyer share links.
RuleCheck
The Florida condo fining process, end to end — notice, cure clock, committee hearing — plus declaration-anchored ARC decisions.
Legal
Track the association’s legal matters — with a privileged area open only to the people on each matter’s access list.
StormCheck
Hurricane protection specs (718.113(5)), season prep, emergency-powers log, MSFC readiness indicator.
🔗 Integrations
Connect
RelaunchingRead-only PayHOA / QuickBooks tiles. We partner — we don’t do ledgers.
Also in every subscription, at no extra charge
Every role experience
The management dashboard, the inspector and maintenance mobile experiences, the board's reporting view, and the owner portal — unlimited accounts for each.
Notifications & reports
Email and in-app notifications, board-ready reports, and unlimited PDF and CSV exports.
Multi-building & portfolio
An association with several buildings can report across all of them, and each admin can be scoped to the buildings they manage.
iPhone app & installable web app
The same platform on iOS and as an installable PWA on any device.
Resale disclosure packages, assembled for you
When a unit sells, we assemble the statutory disclosure package as a concierge service — included in every subscription, with no per-package fee and nothing charged to the seller.
Claude Connector
Connect your association's account to Claude, Anthropic's AI assistant, and ask questions about your own buildings and deadlines.
We set it up. You decide.
There is no self-serve signup, on purpose — full service starts before you're a customer:
- Request a free Guest Pass to the full package — 14 days of onboarding, then 30 days of use. No credit card.
- A HelmHOA specialist sets up your association's account from your intake form — your buildings, your units, ready to use.
- A scheduled online onboarding interview walks your board or manager through your own account and answers questions live.
- You decide. The Guest Pass ends in a conversation, not a charge — there is no card on file.
Inspections themselves are separate — on purpose
Professional inspections are arranged and paid directly between your association and the licensed vendor of your choice. Scope, pricing, and vendor selection stay entirely in your management's and board's hands — HelmHOA never inserts itself into that relationship.
HelmHOA works with any vendor: inspectors can submit through HelmHOA's mobile forms directly, or management uploads the vendor's PDF report and HelmHOA extracts the data for review.
HelmHOA's value is what happens after the inspection — making sure identified repairs are tracked, completed, and verified. That's where the money spent on inspections is actually recovered.
What the subscription pays back
At this price the honest question is whether it earns its keep. Four places it commonly does — each depends on your building, and none is a guarantee:
Lower water bills
Buildings that track toilet and valve condition and verify repair completion commonly see meaningful water-cost reductions. The assumption: leaks currently go undetected for months. In seasonal markets where peak-season water rates run several times the off-season rate, found leaks are worth the most exactly when water costs the most.
Avoided flood damage
A single water-heater failure or burst supply line routinely causes five- to six-figure damage across multiple units. Systematically tracking equipment age and valve condition across every unit reduces that risk — it cannot eliminate it, and your insurance deductible is the number to compare against.
Insurance & liability standing
Documented inspections, verified repairs, and an audit trail demonstrate due diligence. Whether that moves your premium is your carrier's call — what it reliably changes is what you can show when asked.
Recovered staff & volunteer hours
The hours your manager or board spends on manual tracking, follow-up calls, and report compilation come back when the system carries them. The assumption: someone is doing that work by hand today.
List prices in USD, per unit per year. Associations with fewer than 50 units are billed at the 50-unit minimum; there is no maximum. Prices may change; the price of your subscribed term doesn't.